Input Needed on Draft U.S. Public Participation Playbook

The White House’s Open Gov Initiative announced on Tuesday that it is opening up a draft “Public Participation Playbook” for edits, additions and comments.

A team across the government is now working side-by-side with civil society organizations to deliver the first U.S. Public Participation Playbook, dedicated to providing best practices for how agencies can better design public participation programs, and suggested performance metrics for evaluating their effectiveness.

I encourage NCDD and IAP2 members to add their input to the draft Playbook asap, as submissions must be made before December 17th. I’ve been assured that this is very much a draft document — not something that is being simply displayed for comment after decisions have been made.

The Playbook has been posted to Madison, an open source tool created by the OpenGov Foundation to help people collaboratively craft legislation. The OpenGov Foundation’s director, Seamus Kraft, is a supporting member of NCDD.

To participate, go to:

https://mymadison.io/docs/us-public-participation-playbook

“The playbook is not limited to digital participation, and is designed to address needs from the full spectrum of public participation programs,” wrote Corinna Zarek, senior adviser for open government for the U.S. chief technology officer, and Justin Herman, the SocialGov lead for the General Services Administration who is also managing the U.S. Public Participation Playbook project.

Yet the current draft is certainly heavy on examples and language relevant to digital tools, platforms, and strategies for public participation. It clearly needs some TLC from the face-to-face public participation experts who are involved in NCDD and IAP2 — as well as further input from those of you who focus on online engagement.

What is a playbook, you ask? Check out the Digital Services Playbook for an example. Playbooks are compilations of best practices (or “plays”) that government agencies can borrow from and help guide their efforts. In this playbook, extra emphasis is given to performance metrics for public participation. The playbook “reflects the best ideas and examples for agencies to use in developing and implementing their programs with public participation in mind.”

A formal version of the initial playbook is expected to be released for piloting by agencies by January 2015.

Help Everyday Democracy Learn, Win $30

EvDem LogoOur partners with Everyday Democracy, one NCDD’s long-term organizational members, are offering a great opportunity – from now until December 19th, they are seeking input from the engagement community about what kinds of issues we care about and what resources we need. They have created a survey that they will use to help develop future tools and resources for dialogue on community issues – on top of the great resources they already offer – and if you take the survey, you will have a chance to win one of five $30 Amazon gift cards.

We know that many of our NCDD members use Everyday Democracy’s tools and resources, so we strongly encourage you to take their quick 10-minute survey by visiting www.surveymonkey.com/s/2NQTPXZ. You can also find it on Everyday Democracy’s website by clicking here.

The survey closes on December 19th, so we recommend you fill it out now before the holiday rush starts. Soon after the survey ends, EvDem will be sharing the high-level lessons and reflections they take from the survey back out into the community, which promises to be a helpful learning tool in itself, so keep an eye out for that down the line.

We hope you’ll fill out the survey soon! You’ll be helping your D&D community, and you could be getting a little extra money for holiday shopping, too!

How should we tackle our field’s biggest barriers to success?

Ideas & Next Steps from NCDD 2014 Conference

The results of NCDD’s recent Codigital engagement project are quite interesting, and having a record of the ideas shared and how our community ranked those ideas is going to be incredibly useful — for NCDD and hopefully for others in our field.

NCDD2014-WideShortGroupShot

As a reminder, on the second day of the 2014 National Conference on Dialogue & Deliberation, we created the space for our 415 attendees to launch discussions about four barriers to the dialogue and deliberation community’s success:

  1. How might we overcome the lack of trust in our Democracy, our leaders, and in one another?
  2. How might we make our D&D work more equitable, inclusive and empowering?
  3. How might we more clearly delineate our field of practice for ourselves and those we seek to serve?
  4. How might we eliminate structural barriers in our democratic systems?

Click on any of the four list items to see the full report of the Codigital discussion in that area, including all ideas shared and their rankings.

These four barrier “areas” were identified by looking through the results of an earlier engagement project we ran on Codigital that was focused on the question “What do you want to see happen when our field comes together at NCDD 2014?”

In total for the 4 topics, there were 156 ideas posted and 5494 votes/rankings. 2386 people were invited to participate (all members plus all conference attendees), about about 100 people actively participated. Many more watched, but didn’t jump in.

Some of the ideas NCDDers shared are things that many of us could do, like the #2 idea under the “clearly delineate our field” barrier:

“Create some clear, simple tools and infographics for describing, assessing, and bringing to life dialogue and deliberation work. Identify the good material that is out there already and make it is easy for practitioners or public leaders to use.”

And the top-ranked idea in the “lack of trust” barrier:

“Focus on D&D work at the local level, where engagement efforts are much more likely to influence decisions. Work with public leaders to build/rebuild trust in government decision by decision, from the ground up.”

A few of the ideas are things that are already in place or in the works, like #4 in the “delineating our field” category:

“Gather *short* communication examples that practitioners have found successful: metaphors, anecdotes, sample experiences, images, videos, evocative language, etc. Organize by work context for easy reference. In progress. Need more people to join us!”  (contact Kim Crowley at learnwrite@sbcglobal.net to get involved in this ongoing project that launched at NCDD 2012)

And #14 in the same category:

“Follow up on Grande Lum’s offer at the NCDD conference to hold meetings across the country between NCDD members and DOJ Community Relations Service regional directors to see what kind of collaboration might be possible.” (see http://ncdd.org/16724 for more on this)

Some of the ideas are specific to the NCDD conference, like #10 in the Equity barrier, which focuses on making equity and individual empowerment central themes of NCDD.

Many would require funding and significant levels of collaboration among numerous actors in our field, like #2 in “structural barriers”:

“NCDD members collectively crowdsource, model and invent one or more systems for truly participative democracy, built in a way that could scale to including every citizens’ voice.”

Suffice it to say there is a lot to unpack here, and a lot to discuss!  I wanted to get these results posted without further delay, but we’ll certainly find many ways to dig into these ideas further. What are your reactions to these ideas and their rankings? Let us know by adding your comments to this post.

Also, a huge thank you to James Carr for donating his time and software to NCDD once again. Codigital is a dream to work in, and we really appreciate James’ generous support. James can be reached at james@codigital.com.  I can’t recommend James and Codigital highly enough.

Creating Community Solutions Alliance Wins IAP2 USA Project of the Year

We wanted to share the great news that last month, the Creating Community Solutions Alliance received the International Association of Public Participation’s USA Project of the Year Core Value Award.

ccs-logoNCDD is one of six organizations that make up the core CCS alliance — including the National Institute for Civil Discourse (the lead partner), Everyday Democracy, the National Issues Forums Institute, the Deliberative Democracy Consortium and AmericaSpeaks.

Creating Community Solutions won for its work in bringing people to the table for the national dialogue on mental health dialogue. To date, Creating Community Solutions has helped organize almost 200 community dialogues on mental health, and through our innovative Text, Talk, Act program, we have engaged thousands of young people in a conversation on mental health. Go to http://iap2usa.org/corevaluesawards2014 learn more about the award.

Congratulations also to NCDD members Doug Sarno and John Godec, who were recognized for their role in the St. Vrain Valley School District project “Leadership St Vrain – Empowering Parents through P2,” which won Research Project of the Year.

Creating Community Solutions has been an integral component of the National Dialogue on Mental Health, launched by President Obama and supported by the Substance Abuse and Mental Health Services Administration (SAMHSA) as well as other agencies within the Department of Health and Human Services and the Department of Education.

CCS has organized or supported three main forms of participation around the question “How can we work together to strengthen mental health, particularly for young people?”:

  1. CCS-Map-11-17-14In the cities of Albuquerque, Birmingham, Columbus, Kansas City, Sacramento, and Washington DC, one of the CCS organizations helped form a local steering committee, led by the mayor, for a large-scale deliberative process leading to a metro-wide action plan for strengthening mental health, with up to $200,000 raised in each city for the implementation of the plan.
  2. In nearly 200 cities and towns thus far, CCS has helped local organizers host deliberative forums or town meetings.
  3. On December 5th, 2013, April 24th, 2014 and October 6, 2014, CCS held “Text, Talk, and Act,” a nationwide, text-enabled, face-to-face discussion on mental health.

In all three formats, participants used an array of materials produced by CCS to learn more about mental health, survey some of the options for strengthening mental health, and recommend measures to be included in local action plans. Metro-wide action plans are being implemented in six cities.

Participant satisfaction levels were high for both the large-scale deliberative events and the “Text, Talk, and Act” dialogues. Throughout all the participation formats, participants consistently named the same core themes for strengthening mental health.

Over 1,500 people have been engaged in the six lead cities, over 1,600 in the other communities, and an estimated 3,500 in “Text, Talk, and Act.”

If you haven’t been following this project, there is much to dig into on the website at www.creatingcommunitysolutions.org. You can also look back on NCDD’s blog posts in the CCS tag at www.ncdd.org/tag/creating-community-solutions. NCDD is very proud to be part of this award-winning project!

 

Join a Live Video Chat on #TextTalkAct Tomorrow

Join organizers of the award-winning #TextTalkAct in a live video chat hosted by @DocForeman tomorrow (Tuesday, November 18th) at 6:30 pm Eastern / 3:30 pm Pacific. Hear what happened during our national Text Talk Act contest on October 6. We’ll connect you with:

  • Winning youth organizers;
  • Ideas texted in by participants across the country;
  • Resources for taking action.

To participate, simply click on this link on Tuesday, Nov 18 at 6:30 p.m. Eastern Time. You’ll be connected to the live streaming video on YouTube that begins at that time, and you’ll be able to comment via Twitter or YouTube using the #TextTalkAct hashtag.

Dr. April Foreman is a Licensed Psychologist and innovator in using social media platforms like Twitter to connect with thought leaders in healthcare across the world. Currently, she works for the Southeast Louisiana Healthcare System, serving Veterans as a Suicide Prevention Coordinator in Baton Rouge.

Text Talk Act is a series of innovative experiments in texting-enabled dialogue. As part of our role in the National Dialogue on Mental Health project Creating Community Solutions, NCDD and our partners have been experimenting with how the fun and convenience of text messaging can be leveraged to scale up face-to-face dialogue — especially among young people.

In April, we featured Matt Leighninger and Michael Smith from the Text Talk Act core team on an NCDD Confab Call.  Audio from the call and an archive of the collaborative doc we created during the call for Q&A and networking can be accessed at www.ncdd.org/14741.

Online Discussion on Recent NCDD Hot Topics, Friday 11/14

We want to invite NCDD members to join an online & phone conversation event this Friday that former NCDD Board member Lucas Cioffi has set up so we can explore some of the topics that have been making waves on our discussion listserv recently. You can read his invitation below. NCDD is driven by members, and we love to see them taking initiative, so thanks so much to Lucas for leading on this! 


Hello Everyone,

There have been some deep topics discussed on this discussion list over the past few weeks. I’d like to open up some space for people to continue the conversation by phone and/or video chat.

Register here: www.eventbrite.com/e/online-conversation-cafe-tickets-14285429103
When: Friday, November 14, 2014 from 3:00 PM to 4:00 PM (EST)
Cost: Free

For you, this is a networking opportunity, chance to meet with some other NCDD members interested in the same topics. For me, this is a chance to test out a system I’m building for online conferences.

The format is similar to Conversation Cafe where you’ll join several small group discussions (2-4 people per virtual table). Similar to Open Space, participants will choose the topics, ranging from current events to changing the world.

This is an informal and fun event. Expect to join other participants by phone and/or webcam (if you have it). Final details will be emailed to all who register.

Lucas Cioffi
Charlottesville, VA

NCDD-CRS Meetings Being Planned Across the Country

One of the highlights of the recent National Conference on Dialogue & Deliberation was Grande Lum’s speech on the final day of the conference. Grande is director of the Department of Justice’s Community Relations Service, an extraordinary program that was established 50 years ago as part of the Civil Rights Act of 1964.

GrandeLumGivingSpeechKnown as “America’s Peacemaker,” the Community Relations Service (CRS) has worked with thousands of communities over the years, many of whom came together in crisis and emerged stronger and more unified as a result. CRS delivers four critically important services to communities facing intergroup conflict:  mediation of disputes, facilitation of dialogue, training, and consulting.

See our August 25th blog post at www.ncdd.org/16015 for more details on the vital work that Grande and CRS do.

At the end of his speech (which we’ll be posting soon), Grande committed to holding a meeting between NCDD members and CRS staff at each of CRS’s ten regional offices. Grande is excited to move forward on these meetings, and we have been working with CRS to make these meetings happen in January!

This is an exciting opportunity on many fronts. For one, you will have the opportunity to start a productive relationship with staff of an important government agency based in your area — people who really “get” the importance of process and know what it’s like in the trenches. (As a CRS staff member told me on the phone the other day, “we’re in the same tribe”!)

CRS’s Regional Directors are highly trained professional mediators, facilitators, trainers, and consultants who are experienced in bringing together communities in conflict to help them enhance their ability to independently prevent and resolve existing and future concerns. Regional Directors oversee the regional conflict resolution teams in the development of customized and proactive local solutions.

This is also exciting for the NCDD community as a collective. We often talk about how we can be more responsive during times of crisis that call for dialogue. Developing relationships and making ourselves available to CRS regional directors whose mission, in part, is rapid deployment during crises, can only strengthen our work and increase CRS’s capacity in the process. We also often lament the gap between dialogue and deliberation practice and government, and this addresses that concern as well.

GrandeLum-NextStepBubbleThe 10 regional offices are located in Boston, New York, Philadelphia, Atlanta, Chicago, Dallas, Kansas City, Denver, Los Angeles, and Seattle. Their four field offices, where we may also be holding joint events, are located in Miami, Detroit, Houston, and San Francisco. The regional and field offices increase the availability of CRS services to rural communities and aid in rapid deployment during crises.

We have been working with CRS to coordinate meetings at each of these cities in late January. All NCDD 2014 attendees and supporting members of NCDD whose dues are in good standing are welcome to attend. Please send an email to NCDD’s office manager, Joy Garman, at joy@ncdd.org, if you are interested in taking part.

The meetings will be part meet-and-greet between NCDDers and CRS staffers (including the Regional Directors), part discussions of promising practices for helping communities communicate more effectively, and part exploratory sessions about how we might align our efforts going forward.

We’re thrilled to say that our friends at CRS are open to your ideas about what you would like to see happen at these meetings. Use the comments here to share your thoughts on what you’d like to see on the agenda, and what would be most beneficial to you. CRS and NCDD will carefully consider your input when designing the meetings.

Graphic recording of Grande Lum's speech by the amazing Stephanie Brown.

Graphic recording of Grande Lum’s speech by the amazing Stephanie Brown.

“Vote” for A Better Democracy – Join NCDD TODAY!

XS Purple NCDD logoHappy Election Day, everyone!

As we come to the close of yet another contentious and at-times ugly election season, we are reminded again of the importance of the work that the NCDD community does. As reflected in our “Democracy for the Next Generation” theme for our recent national conference, we believe NCDD and the amazing innovators we represent are a part of the solution to the broken politics of our time. In helping people really communicate, bridging gaps and partisan differences, building better civic infrastructure, and engaging our communities, what we are all doing is working to build a better democracy.

SusanAndMartinSignsThat is why, as we recently announced, our NCDD annual membership rates are increasing tomorrow, Nov. 5th. We are committed to growing our work and its impact on the shape of our democracy’s future, and to support that growth, we will be relying on our amazing community for support.

So we are asking you on this Election Day to “vote” for NCDD and the better democracy we are building by joining or renewing as a member today. Your membership and continued support of NCDD is an investment in the growth of this work and of a new kind of politics, and we hope that you will decide to grow your investment today!

But if you act now and join or renew before midnight tonight, you can lock in the lower membership rates and access to all of our great NCDD benefits for two years instead of one! We want to let everyone take advantage of the old NCDD membership rates, but this is seriously your last chance, so you have to visit www.ncdd.org/join today.

We have not asked our members to pay higher membership rates since 2006, and we don’t take this change lightly. But we see this increase as our way of doubling down on building a more robust civic infrastructure and investing in the success of our wonderful D&D community.

Don’t put it off any longer! Join NCDD or renew/upgrade your membership today!

Tour of NCDD’s Field Mapping Project

In the months leading up to the 2014 NCDD conference, NCDD conducted a unique field mapping project as part of our collaboration with the Kettering Foundation. The project capitalized on the fact that the conference would bring together more than 400 leaders and emerging leaders in the dialogue & deliberation community, many of whom are interested in finding new ways to collaborate across organizations and sectors to have a greater impact.

NCDD2014-GR-Team-PhotoWe had conference planning team member Kathryn Thomson (of LeaderMind Consulting and Ethelo Decisions) conduct interviews of 10 highly collaborative organizations/networks involved in NCDD. Graphic recorders participated in the calls, and then mapped out what they heard on large mural-size paper so conference attendees could learn about each organization’s ecosystem of work and partnerships, and aspirations for the future. (This phase of the project is described here.)

At the conference, our 10-person graphic recording team (led by the amazing Stephanie Brown) created a gorgeous “Field Map” during the conference. The field map was informed by:

  1. The 10 network maps described above, which visually mapped out the work and networks of 10 highly collaborative organizations in the NCDD community
  2. A table mapping activity we conducted on the first day of the conference that asked people the same three questions we asked for the organizational maps, about their work, their partners, and who they’d like to work with in the future. We called the activity a “Mapping Cafe,” as it was inspired by the World Cafe process.
  3. Input from NCDD 2014 attendees and staff while the map was being created at the conference.

Check out the album I’ve added to our Facebook page about the mapping project. It walks you through all the gorgeous artwork, describes each element of the project, and links to the artists and organizations involved. Click on the photos in the album to see the additional info.

Public Conversations Project Searches for New Exec. Director

We want to make sure NCDDers see a letter that we received from our partners at the Public Conversations Project asking for our help with their search for a new executive director. PCP is a long time NCDD organizational member that does important work across the country and the world, and we encourage you to read their request and pass along the information about their opening to those in your network you think would be qualified. If that may be  you, then learn more below and don’t miss out on this great opportunity!


Public Conversations ProjectDear NCDD friends.

It was good to see many of you at the 2014 conference! I’m writing to let you know that Public Conversations Project has just launched a search for an Executive Director. This initiative follows a very productive year with an excellent interim director who has led us through a strategic planning process and prepared us to move forward with focus and impact.

I hope you can find the time to read the job description and pass it on to suitable candidates and/or to colleagues and friends who are well placed to circulate it further. We need to move speedily before the holidays distract potential candidates—and us! The deadline is November 17th.

Read the Executive Director job description here or download a PDF of the Executive Director job description here.

With appreciation for whatever you can do to help us find a good match,

Maggie Herzig​
​Senior Associate
Search Committee member
Public Conversations Project
Watertown, MA