Webinar on Effective Board Meetings, Wed. 3/12

We recently were informed of a great opportunity coming up this week for those of us involved in non-profit work. Accomplished facilitator and NCDD supporting member Rick Lent is hosting a webinar this Wednesday, March 12th, from 1 – 2pm EST called “Tools for More Effective Non-Profit Board Meetings“.

Rick describes the webinar this way:

While each board situation is unique, there are common challenges facing the conduct of effective nonprofit board meetings. These challenges include board size (typically 10, 12 or more), use of time, decision-making, and ability to keep members engaged and committed to the work. In this session I share a number of tools that can help boards have more effective meetings. These tools help you structure the meeting and do not require special training or facilitation skills. You can use them to improve your very next board meeting.

I’ll give you tools for improving your meetings so that you can:

  • Conduct more efficient and effective board meetings.
  • Create meetings that build broader commitment to decisions.
  • Achieve broader engagement and follow-up.

If you are part of a non-profit board, we encourage you consider attending the webinar. You can find register for the session at www1.gotomeeting.com/register/570063769. For more information, you can find Rick’s listing of the webinar by clicking here.

PBP News: Funding Priorities & the 3rd Int’l PB Conference

PBP-logoI personally am a big fan of the work being done by our friends at the Participatory Budgeting Project, and they made two pretty exciting announcements recently that we wanted to share with you.

First, as an exercise in walking the talk, the PBP asked its donors to decide how they should spend the money they donated in the coming year, and the results of the vote are in:

The polls have closed and the votes are tallied…we are thrilled to announce the results of PBP’s second annual PB2 process! To practice what we preach, last fall we invited PB organizers far and wide to help us brainstorm and prioritize project ideas for moving PB forward in North America. Then we asked everyone who donated to PBP last year to vote on which projects to fund in 2014…

We committed to use half the money raised in donations to fund the projects with the most votes. Thanks to the generous contributions of 193 supporters, we raised over $28,000 total, so roughly $14,000 for PB2. This means that we can fund the top two projects above: an Organizing for PB Toolkit and a Youth PB Campaign!

Stay tuned for more info on these two projects! We’ll also do our best to move forward on the other priorities, through in-kind support and other revenue resources. And if you missed your chance to give and vote, please consider donating to PBP now, so that we can carry out more of your PB priorities.

Our young people will never be prepared to be effective participants in a democratic society if they never have a chance to practice, so it is quite exciting to see PBP focusing on engaging young people in their participatory process! We look forward to hearing more about how the work goes.

Second, PBP has announced the dates for their 3rd international conference:

PBP is happy to announce that our 3rd International Conference on Participatory Budgeting will take place September 25-28, 2014 in the San Francisco Bay Area, California.

Over the coming weeks and months, we’ll be posting information about flights, hotels, registration and conference venues. In the meantime, please mark your calendars and stay tuned.  You can browse past conference sessions here and send questions or comments to conference@participatorybudgeting.org.

If you haven’t already, sign up for our e-newsletter to receive regular conference updates.

We encourage you to save the date and consider attending this exciting gathering! You can find out more about PBP at www.participatorybudgeting.org.

Next Generation Initiative Advances State Legislature Civility

We’re pleased to be able to highlight The Next Generation Initiative, a fantastic project driven by NCDD supporting member and former Ohio state representative Ted Celeste of the National Institute on Civil Discourse. Next Generation is trying to help state legislators find ways to be more civil with each other as they create legislation, and we think it’s fundamentally important work. To get a sense of what the initiative is about, check out this great article from Akron Legal News that recently covered Ted’s work. You can read more below or find the original piece here and on NICD’s blog here.


NICD_logo3When former state representative Ted Celeste campaigned for his Lakewood seat in 2006, he said he chose to run with civility.

“All the political pros said that the only way to beat an opponent is to beat them up. Do nasty things, go negative,” he said. “I said the only way I’ll do it is if I can run a positive campaign.”

“We did that and won.”

After taking that lesson to the Statehouse, Celeste embarked along with Ohio Sen. Frank LaRose (R – Copley Twp.) to take the message throughout the state and nation through their work in the General Assembly and Next Generation, an offshoot of the National Institute for Civil Discourse (NICD).

On Jan. 16, both lawmakers addressed their plan to bring politesse back to American politics at the monthly Akron Roundtable at Quaker Station.

After failing in his 2012 U.S. House bid, Celeste founded Next Generation as a state-level project of NICD, which focuses on promoting civility within mass media and the legislative and executive branches of national government. Former presidents George H.W. Bush and Bill Clinton chair the nonpartisan center that formed in response to the shooting of former U.S. representative Gabrielle Giffords in 2011.

Celeste said he felt the need to launch Next Generation, which offers workshops to state lawmakers across the country, because over half of the United States Congress – hovering at all-time low approval ratings – consists of former state legislators.

“We are the feeder system,” Celeste said.

Next Generation offered an introductory workshop for state legislators that it has presented in Ohio, Pennsylvania, Nebraska and Washington, according to Celeste. Celeste also presented the workshop to the Council of State Governments’ Midwest and West conferences. He said he hopes to hold the workshop in a dozen other states by this year’s end.

“I’m excited for the fact it’s going so well nationally,” he said.

The project faces difficulty in the partisan culture that dominates state politics, and lawmakers received reprimands from their caucases for attending the civility sessions, said Celeste.

“Their leadership didn’t like the fact that they were working with a person across the aisle,” he said.

LaRose involved himself with Celeste’s mission after attending an NICD session soon after his election.

“When I first ran in 2010 I think I knew that policy tends to evoke strong emotions from people, but I didn’t really grasp it until I was out campaigning myself, then through service in Columbus,” he said.

“When it goes too far is when people take that passion they have and they manifest it in personal animosity against people that have a different opinion.”

LaRose, a first-term senator with a military background, has in only three years earned a reputation for reaching across the aisle. He and State Sen. Tom Sawyer (D – Akron) drew headlines for drafting legislation to fix Ohio’s much-maligned gerrymandering that passed the Senate but expired in the House the last legislative session.

LaRose told the assembled Akron-area professionals that he believes the nature of democracy tends to “actively discourage” mutual cooperation and courtesy, easily seen from the vitriol of recent Akron politics to the perpetually locked pitchforks in Congress. One of the underlying causes, according to the young lawmaker, is the lack of opportunities to personally interact with opposing politicians.

“Legislatures seem to have become in recent years a little more transactional than they used to be,” LaRose said.

“There are not the opportunities to build relationships and get to know one another, to learn about each other’s spouses and families, where you come from, what drives you and makes you excited.”

Celeste added that regulations that prohibit spending public funds on social gatherings have recently stifled social interaction between lawmakers.

Though LaRose acknowledged that mainstream media and cultural norms tend to exacerbate the problem, he focused on practical solutions to implement in the Ohio Statehouse.

For many, he said, the mindset remains “come to Columbus, make laws and go home.”

LaRose suggested launching a program in which legislators trade districts for a day to gain additional perspective. He also pushed for more training on civility at the mandatory new member orientation.

Redistricting reform, a topic for which he and Sawyer drew headlines last year, also presents a problem, he said. LaRose hopes their bipartisan plan will pass both houses this term.

“If we don’t get something done in the next few years, the window closes,” he said. “The closer we get to 2020, which is the next census and the next time we draw redistricting lines, the less likely we are going to be able to have bipartisan agreement on this.”

Both Celeste and LaRose also agreed that term limits hinder their mission for civility; by their estimation, more time to get to know colleagues translates to more amicable relationships.

“Civility isn’t caving in,” said LaRose. “It’s not sissy to be civil.”

Celeste and LaRose ended their presentation by answering a question from the audience: What can the average citizen do to promote civility in government?

Celeste and LaRose agreed that voters should support those that promote civility in that statehouse, but LaRose said they could do more.

“Don’t just vote for the person with the most yard signs out,” he said. “Pay attention to who you’re selecting.

“It’s also modeling that sort of behavior with your family and at work. It’s to change how we communicate with each other.”


The original version of this article can be found at www.akronlegalnews.com/editorial/9140. To learn more about the Next Generation initiative, check out the video below or visit http://nicd.arizona.edu/next-generation-initiative-state-workshops-civil.

2014 Public Participation Interviews: John Lewis on Outreach

We recently started reading a terrific interview series from the talented team at Collaborative Services on public participation lessons they have learned in the last year, and we wanted to share their insights with the NCDD community. The third interview in the series features the reflections of John Lewis of Intelligent Futures, who shares insights gained from the award-winning ourWascana engagement endeavor in Canada last year. You can read the interview below, or find the original on Collaborative Services’ blog by clicking here.


Multiple Entry Points into the Conversation Create Multiple Opportunities for Successful Public Participation

collaborative services logoThe uncertainty of change coming to a city’s crown jewel can cause an outpouring of different opinions. So how do you capture all of this input and make sure every voice is heard?

That’s the challenge one firm was tasked with in the summer of 2012, when it came to proposed change for Wascana Centre in Regina, Saskatchewan. Just shy of the Centre’s 50th birthday, the ourWascana Visioning Project was launched to collect citizens’ hopes and dreams for the future of Wascana and its beloved Centre. More than 3,300 citizens shared their 8,000 unique ideas during “ourWascana.” Their input is being used to create a sustainable future for this civic gem for the next 50 years.

This week as we continue our look at public participation successes we hear from John Lewis, President and Founder of Intelligent Futures and native Reginan. By providing multiple entry points into the conversation, Intelligent Futures was able to accurately collect public input and foster an open and honest dialogue during the ourWascana Visioning Project. Unique tools for collecting input such as sounding boards set up in Wascana Centre, a social media campaign and creative graphic design all contributed to the project’s success. ourWascana’s success was then reaffirmed on an international scale when it won the 2013 International Association of Public Participation’s Core Values Award for Project of the Year in the Member at Large category.

Today, Lewis shares with us his firm’s experience working on ourWascana, how their approach to outreach is evolving and some of the other exciting projects Intelligent Futures you should know about. We welcome his insights.

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Given your client list, Intelligent Futures is clearly a veteran outreach firm. How has your approach to outreach campaigns changed or developed over the years?

I think we have become more creative in how we give the community an opportunity to provide input. We use the term “multiple entry points into the conversation” a lot. Whether it’s in-person or online, we are trying to create as many ways for people to find out and share their thoughts as possible. I think we’re also getting better at catching people’s attention (in a good way). We know people are really busy and there are millions directions you can take your attention. Through graphic design, plain language and surprising tactics, we try to make our projects interesting, relevant and if possible, fun!

What do you think is the most important act a host can do to foster constructive public dialogue?

Be honest. If you’re honest and clear – about the parameters of the dialogue, about what is being done with the feedback or your experience in a place – you’ll end up with a constructive conversation. I think the projects that get into trouble are the ones that aren’t honest in one way or another. Honesty is the only way to erode the skepticism that many of these projects face from the outset.

What tools, methods, and strategies were used in the ourWascana engagement process and which were the most effective?

We used the “multiple entry points into the conversation” approach extensively with ourWascana, but the three most effective were:

  1. Community “Sounding Boards.” This was a series of feedback boards installed within the park, allowing citizens to share their ideas within the space itself. It didn’t matter if you were attending a festival, having lunch or walking your dog at midnight, you could look around you and provide your ideas.
  2. An extensive social media campaign. ourWascana came out of a celebration of Wascana’s 50th birthday and was looking ahead 50 years. We collected a variety diverse, surprising facts about Wascana Centre and created a #50thingsaboutwascana campaign that generated a lot of interest in the community that translated to interest in the project. Overall, the project campaign was so successful that we ended up with more Twitter followers at that time than Wascana Centre Authority. An interesting, but good, problem to have.
  3. Use of extensive and creative graphic design. In order to generate interest as mentioned before, we took our visual identity and graphic design elements very seriously. We heard from a number of stakeholders that this was an important part of creating the project buzz, which obviously leads to more interest and responses. We especially heard good things about our “Wascana at a Glance” infographic that captured much of the diversity that makes Wascana Centre special.

A sounding board at the Wascana Centre (Credit: ourwascana.ca)

Were there any revisions to your campaign strategy once ourWascana was launched?

To be honest, not really. We took a great deal of time and care to plan the process, including extensive discussion and feedback from the Strategic Planning Committee of Wascana Centre Authority, and it really seemed to pay off.

Of the 8,000 ideas received during the community engagement process, more than 50% were submitted in person via Sounding Boards rather than through workshops or online. Were you expecting this type of response?

It is really difficult to predict the level of response. ourWascana represented our biggest opportunity to take all of our experiences and learn to date and apply them, so we certainly hoped we would receive great levels of feedback. Taking the time to understand the community and plan accordingly certainly helped.

Did any of the feedback surprise you?

Having grown up in Regina (and actually being married in Wascana Centre) I know the place fairly well. The only thing that really surprised me was how strongly the community feels about Wascana Centre. This masterpiece has been 100 years in the making and while any project gets excited about the change that can happen, it was really a validation of all the vision and hard work that created the place that exists today. People really want to ensure that is maintained and built upon in the future.

Credit: ourWascana.ca

Any time you propose a major design change to a civic jewel like the Wascana Centre, people are going to have very strong opinions. How did the ourWascana process ensure that every opinion was heard and considered?

ourWascana fed into the Comprehensive Review Project for Wascana Centre Authority, which will then lead to a review of the master plan for the space. Having said that, I have to give tremendous credit to the Strategic Planning Committee and Bernadette McIntyre, the Executive Director of Wascana Centre Authority. Throughout the process, they never wavered from our approach to have a completely honest, open conversation and to hold judgement and listen to what the community had to say. It was really remarkable to work with a group of people like that.

Do you know of any other communities that have used a model similar to ourWascana? Can you provide some of the best examples?

There are many communities that are shifting towards more creative and authentic community engagement. ourWascana was a hybrid of many approaches. Some of the folks we have drawn particular inspiration from are Candy ChangBuild a Better Block and Rebar Design Studio out of San Francisco. They are doing great things to make conversations about the future of our places more interesting, authentic and exciting.

Is Intelligent Futures still involved in the Wascana Centre Visioning Process today? 

Not formally. We are still in touch with how things are going, but hope to work there again soon!

What are some projects that your company is currently working on that the public should know about?

We are working on a number of interesting projects these days. Two in particular come to mind:

ReImagining: This is a developer-led engagement project to redevelop a former inner-city golf course. Through this project, we are trying to set the new standard for how developers engage with the community. This project is a three-phase process over six months that is all in advance of a formal application even being made to the local government.

Sustainability reporting: We have recently completed our third installment of Pathways to Progress: The Cochrane Sustainability Plan Progress Report. After working with the community to create this award-winning plan, we have been leading the monitoring of progress, which has been really interesting. We’re trying to make the information as user-friendly and graphically appealing as possible, so that the information is actually used.

- — -

Thank you John. It is great to see the community of Regina come together to take ownership of Wascana Centre and create the vision that future generations will enjoy for years to come.


This interview is part of a blog series from Collaborative Services, Inc. - a public outreach firm in San Diego, California that brings people together from their individual spheres and disciplines to improve communities and help people adapt to an ever-changing world. The firm uses inter-disciplinary efforts to manage and provide services in stakeholder involvement, marketing and communications, and public affairs. The firm’s award-winning services have spanned the western region of the United States from Tacoma, Washington to the Mexico Port of Entry.

We thank Collaborative Services for allowing NCDD to learn along with them, and we encourage our members to visit their blog by clicking here. You can find the original version of the above article at www.collaborativeservicesinc.wordpress.com/2014/01/29/multiple-entry-points-into-the-conversation-create-multiple-opportunities-for-successful-public-participation.

New Step for Harwood’s Public Innovators Initiative

We are pleased to share the announcement below about an exciting and ambitious initiative being undertaken by Rich Harwood and the Harwood Institute, an NCDD organizational member. The Harwood Institute is setting bold goals for its Public Innovators program, which you can read about below or in the original post here.

We are also excited to share that NCDD is in talks with Harwood to develop a partnership between our two organizations and networks which we hope will further advance all of our work. Stay tuned for more details!


Our New Goal: 5,000 Trained Public Innovators Ready to Change the Country

HarwoodLogoI’m glad to announce today The Harwood Institute’s plan to train 5,000 new Public Innovators by 2016. Public innovators are individuals with the mindset and skills to catalyze and drive productive change in communities and change how communities work together. We’ll also grow our Public Innovators Corps to 100,000 members – individuals who actively support this new direction and use our approach to better their communities, organizations and lives.

We’ve put this stake in the ground to counter the growing toxic public discourse, division and mistrust in our society. There is an urgent need to make community a common enterprise. Even the best leaders, organizations, and citizens cannot make progress alone in the existing environment. We must pull together in a common direction.

This year I’ll also continue our new Reclaiming Main Street Campaign in which I’ll be touring the country to lay out what people and groups can do to make communities a common enterprise, and to invite individuals from all walks of life to join this cause. To be clear, this is not an initiative to garner support for the Institute, but rather for the Institute to support the progress I have heard so many Americans say they want to achieve in their communities.

Public innovators – a designation developed by the Institute – share three defining characteristics. First, they have deeply held ideals that serve as a compass for everything they do in their work and community. Second, they are deeply pragmatic; they know that ideals alone will not produce the change they seek. They want to know what works and they are insistent on re-calibrating their efforts as they learn. Third, they understand risk. They are willing to push hard for change and try out new ideas, while recognizing they must align their efforts to what people care about in their communities.

At the Institute, we don’t “create” public innovators. Instead, we help people tap into their own innate potential and capabilities to develop themselves into public innovators. We teach these individuals a practice that involves a mindset of making the community the reference point for everything they do (what we call being “turned outward”) and a set of core competencies that gives them the skills to bring people together to produce results on issues ranging from education and hunger to health care and financial literacy.

Admittedly, our 2016 goals are audacious. But we stand at a critical point in time. The Institute’s efforts – together with like-minded endeavors across the U.S. – can make a real difference in restoring our belief that we can get things done together. Through these efforts we aim to create:

  1. Proof points of change – generating both big and small wins that demonstrate that change is possible;
  2. New ways of working – showing that it is possible to fix our toxic public discourse, increase shared responsibility and make community a common enterprise. These are essential to answer people’s yearning for an alternate path to business as usual;
  3. An army of storytellers – mobilizing people and groups to amplify and spread stories of change. It is imperative to foster a new, can-do narrative that combats ingrained negative beliefs that progress is not possible;
  4. A path for people to act – providing individuals and groups clear ways to get started and take action in their communities and lives. People want to step forward, but they need to see how they can make a difference.

I said earlier that no one group or individual can do this work alone. I believe that. And so one of the ways in which the Institute is achieving these goals is through forging alliances with networked organizations such as United Way Worldwide, American Library Association, AARP and public broadcasting. Literally thousands of local affiliates and individuals in these networks are now using our practice across the U.S. and around the globe.

And we’re starting new alliances all the time. Just last week we launched a new statewide partnership with the Indiana Association of United Ways to develop public innovators throughout the 60-plus local United Ways in the state. We’ll be announcing additional alliances in the coming months. At this very moment, the Institute is building a critical mass of public innovators and organizations in individual communities such as Battle Creek, Michigan and Youngstown, Ohio to help shift the civic culture of those communities.

Throughout the country, public innovators are finding one another and working together. Our new strategy is to greatly expand these efforts in order to marshal the collective energy of individuals and groups to move the country in a new direction.
I hope you’ll join with me in this effort as we:

  • Bring Public Innovator Labs to more communities in the coming months. Join us for one of these Labs, or even bring a Lab to your community.
  • Develop and launch a new Public Innovator Certification program over the next 18 months. You’ll be able to go deeper in this approach and get certified.
  • Recruit 100,000 members of the Public Innovators Corps by 2016. We’ll provide them with ways to take effective action in their communities, organizations and lives. My hope is that you will encourage your friends and colleagues to join with us.
  • Expand the Reclaiming Main Street Campaign. We’d love to come to your community.

I invite you to write me directly at rharwood@theharwoodinstitute.org about how, together, we can make communities a common enterprise and put our nation on a more productive, hopeful path.

Registration open for Special NCDD Confab on Everyday Democracy’s Approach to Change

We’ve got a special treat in store for you for next month’s NCDD Confab.  On Wednesday, March 26 from 2:00 to 3:00 Eastern (11-noon Pacific), we’ll spend time with the staff of one of NCDD’s founding members, Everyday Democracy. We’ll explore what Everyday Democracy has learned over the years, through their close work with community partners, about how to create dialogue and change.

Everyday Democracy, led by my good friend Martha McCoy, is one of the most respected organizations in our field — though in my opinion they’re pretty low key and humble about their expertise. This is a wonderful opportunity for NCDD members to learn more about Everyday Democracy’s innovative work in hundreds of communities across the country (I’m sure you’ve heard of the “study circles” approach they’ve pioneered), and take a look at tools and features on their new website that are designed to provide change makers with resources for creating change in their own communities.

Malik Russell, Communications Director, and Carolyne Abdullah, Director of Community Assistance, will be presenting in the webinar.

Confab bubble image

More about Everyday Democracy…

Everyday Democracy helps communities build their own capacity for inclusive dialogue and positive change. Everyday Democracy’s ultimate aim is to create a national civic infrastructure that supports and values everyone’s voice and participation.

Because structural racism and other structural inequities affect communities everywhere, Everyday Democracy helps community groups use an “equity lens” in every phase of dialogue and change – coalition building, messaging, recruitment, issue framing, facilitation, and linking the results of their dialogues to action and change. They provide advice, training and flexible how-to resources on a wide range of issues – including poverty, racial equity, education, building strong neighborhoods, community-police relations, violence, early childhood, and community planning.

Glance at the EvDem/Study Circles tag in the NCDD Resource Center to get a sense of the breadth and depth of work these folks do!

Register today at https://attendee.gotowebinar.com/register/3303617182457564161. All NCDD members and potential members are welcome to attend!

Community Educators Youth Development Webinar Series

We are pleased to announce an exciting series of webinars created by the good people at Friends for Youth in collaboration with our organizational partners at the Kettering Foundation. The webinars are aimed at raising awareness of the importance of educating the whole child, which requires a broader community effort both inside and outside our schools. We highly encourage NCDD members to find out more about the webinars below or on the FfY website and register for the first webinar on Feb. 19th.


It Takes All of Us: A Seminar Series About Educating and Developing Youth

Friends for Youth, in collaboration with the Kettering Foundation, is pleased to host a four-part series of no-cost interactive online sessions in which we will discuss ways you and your community can transform the way you think about developing and educating youth. The series features Dr. Patricia Moore Harbour, author of Community Educators: A Resource for Educating and Developing Our Youth, who will share practices that encompass developing the whole child from communities across the US. Using Dr. Harbour’s book as a foundation, we will explore these strategies – like mentoring, leadership and character development – in each session. Along with special guests, we aim to raise the awareness of the value and importance of community educators and to stimulate a national conversation about how essential it is to educate and develop the whole child.

Join us for all four no-cost webinars to share your experiences, learn more about how your community is a resource for transforming the education of youth, and strategize how to engage others in similar conversations. Each session will include highlights from Dr. Harbour’s book, a strategy that has worked in a local community, and interactive conversations with participants.

This online series is designed for youth mentoring professionals, professional educators, youth, community and business leaders, parents, government officials and employees, non-profit organizations, and anyone concerned about the education and development of young people. Our goal is for participants to learn with and from each other and be inspired to take action locally, to engage positively with the development of one child, an entire neighborhood, an existing youth organization, or a community-wide effort.

We will be giving away copies of Community Educators during each webinar and sharing key resources from the Kettering Foundation. To purchase your own copy of Community Educators, visit www.kettering.org/publications/community-educators-a-resource, from Amazon, Kindle, or Audible. This series also serves as the launch of the new Community Educators Facebook page for sustained conversation and building community.

  • Part One: Is School Reform Enough? – Wednesday, February 19, 2014
  • Part Two: Education is Broader than Just Schools – Wednesday, March 5, 2014
  • Part Three: Engaging the Public Makes a Difference – Wednesday, March 19, 2014
  • Part Four: Actions for You and Your Community to Take – Wednesday, April 2, 2014

All webinars take place from 11:00am – 12:15pm Pacific / 12:00 – 1:15pm Mountain / 1:00 – 2:15pm Central / 2:00 – 3:15pm Eastern.

For more information and to register online, go to www.friendsforyouth.org/mentoring-institute/webinars.

Learning from Chicago’s PB Challenges

Participatory budgeting (“PB” for short) is an innovative form of empowered public engagement that has started proliferating in parts of Chicago, New York and California due to the leadership and hard work of one of our organizational members, the Participatory Budgeting Project.

PB is a process through which ordinary residents decide how to allocate government funds. Residents identify possible projects that could be funded, research them and develop them further, and then decide through a popular vote how to allocate the funds.

Initially developed in Brazil in the late ’80s, PB is finally picking up steam in the U.S. As part of its Second Open Government National Action Plan, the White House singled out PB as a promising practice in public participation, and has committed to work with key partners to increase awareness about PB and to support communities that are interested in launching PB processes.

PB has enjoyed a lot of success and recognition over the past few years, but the process has also faced some interesting challenges that those in our field should be aware of.  A recent article in the Hyde Park Herald tells the story of how one Chicago ward’s PB process ran into such challenges, and unfortunately was discontinued.

As a group committed to the growth of public engagement in meaningful decisions about our communities, we want to see PB and other public engagement processes continue to expand and thrive. But while it was disappointing news to hear, we believe Chicago’s 5th Ward provides a case study from which we can draw a few key lessons. One of the first challenges to the 5th Ward’s process is presented at the beginning of the article:

Hyde Parkers met Ald. Leslie Hairston’s decision not to continue the 5th Ward’s participatory budgeting (PB) program this year with a mixed reaction.

The 5th Ward’s experiment with PB — a political process born in Brazil in the late ’80s, in which constituents decide how their district’s money is spent — was the first on the South Side. A series of meetings took place beginning in 2012 and culminated with a public vote last May on how to spend $1 million of the 5th Ward’s discretionary funds.

Although Hairston said the program will be assessed next year, she said earlier this month that it was discontinued on the heels of a monthly ward meeting last October, where some participants described the process as cumbersome.

“They said it was very time consuming, a lot of meetings, and that they thought the neighborhood groups that they had were active enough to do it without having all of the expenses that were associated with it,” Hairston said.

We added the emphasis to the last sentence because this is an important idea for us to retain: like many engagement processes, PB is a lot of work for the sponsors, organizers, and citizens involved, and they can be more successful if they tap into already-existing community organizations to help get that work done.

Maybe it’s obvious to some of us, but PB needs buy-in from many parts of a given community, and a commitment to share the work load or the costs is one of the most genuine kinds of buy-in we can get.

The decisions about which existing community organizations to involve need to be made on a case-by-case basis, but in general, we should be looking to engage such groups as early as possible about actively contributing to a PB process, and even creating plans for outreach to these kinds of groups before we get started. Substantial participation from established groups will strengthen the process and signal its credibility to local residents.

The second insight we are taking away is similarly straightforward: low turnout can kill the PB process.

A news brief dated May 8, entitled “5th Ward Participatory Budgeting Process Wins High Marks,” framed voter turnout as historic despite the fact that just over 100 people voted… But last year’s process won’t be repeated this year, because of a low voter turnout and financial cost that led Hairston to question its effectiveness…

Hyde Parkers’ reactions to the program’s end ranged from understanding to disappointment — to both. “The turnout of approximately 100 was extremely disappointing,” said Roger Huff, a co-chair on the 5th Ward’s participatory budgeting leadership committee… “I don’t really blame Alderman Hairston for what she decided to do, because when it came time to vote, the community didn’t show up.”

Clearly, numbers matter in PB. In many public participation projects, turning out large numbers of people is important, and finding effective practices for doing that is a perennial issue in our field. But a key part of what we think is important here is that sustaining those numbers matters more.

Long-term community participation and buy-in is what makes PB work, and without a plan to cultivate and continue to engage a broad base of participants, the process can start to unravel. In addition to focusing on turnout from our communities, the 5th Ward’s case also highlights the fact that we may also need to pay attention to turnout in neighboring communities.

Chicago’s 5th Ward is not the only area of town where PB has caught on:

…the [5th] ward’s approximately 100 voters were dwarfed by more than 500 in the 46th Ward and around 1,400 in the 49th Ward, where PB was also available.

In some respects, this dynamic of the 5th Ward’s story suggests that it may be possible to become victims of our own success – if PB participants from one area of town see that the participation from their neighbors in other communities is dwarfing their own, it may impact the morale of the group and, ultimately, participation levels.

We aren’t pretending to know the solution to this issue, and maybe this wasn’t actually a factor in the 5th Ward’s situation. But it strikes us as a consideration that could end up bearing fruit if it is creatively accounted for. (If you have a creative suggestion on this front, please let us know in the comments section!) Another piece of the article brings us to one of our last takeaways from the 5th Ward’s experience: flexibility with the way money can be spent is key.

Although he applauds Hairston for her decision to open up the budgeting process to others, [Hyde Parker Alon Friedman] says certain changes could have been made — such as starting the process earlier — or using part of the $1.3 million in discretionary funding on related costs.

This is currently impossible, however, according to project coordinator [and NCDD member] Maria Hadden, of the New York City-based Participatory Budgeting Project, a nonprofit which has worked as a project lead for Chicago’s wards and similar processes nationwide.

She says Chicago wards’ discretionary funds can only be spent on fixed assets, not services. “The menu money is bond money, and it cannot be used for anything other than infrastructure,” Hadden said.

This kind of problem – older laws on the books undercutting newer attempts at public engagement – is hugely frustrating for our field in general, and it’s why NCDD supports the recommendations of the Making Public Participation Legal report around revising our legal statutes to remove barriers to effective public engagement processes. (Learn more about the report and our involvement here.)

It seems clear that the Chicago PB processes only being allowed to spend money on projects that are legally considered “infrastructure” limits the participants’ creativity and the possibilities for how PB money can be spent – something that can hurt morale and possibly thwart a community’s willingness to engage in such an involved process altogether. Altering the laws the govern such decisions may or may not be a simple thing to do, but as in many situations like this, it could unlock a lot of the potential for the kind of transformative change that real public engagement can bring.

The last thing we are taking away from this article – mentioned multiple times in the article – is advice that we all sometimes have trouble following: start early.

“We should reconsider and maybe try it again next year, much, much earlier,” he added, perhaps in the summer. “I think that if we do that we have a good chance to succeed and get many more people in voting for the projects.”

“The early bird gets the worm,” as they say, and though it’s an annoying cliche, it remains true: the more time we have to plan and generate buy-in, the more effective our engagement processes will be. Our project schedules are constantly pushed and pulled by funding limitations, busy schedules, and lots of variables we often can’t control, but as much as we can, we should always be trying to get working as early as possible.

So while it is disappointing to see the 5th Ward’s PB process discontinued, we think it is a good learning opportunity for the rest of us that could make our efforts stronger in the end. But we also remain optimistic that PB can make a comeback in the 5th Ward eventually, and that it could come back stronger than ever.

We wish everyone involved the best of luck, and we’ll definitely be keeping an eye on Chicago’s public engagement processes as it continues to pioneer new practices and provide new lessons.

You can find and read the original Hyde Park Herald article here: www.hpherald.com/2014/01/15/low-turnout-blamed-for-participatory-budgeting-ending. Also see NCDD supporting member Janice Thomson‘s insightful blog post on how and why Occupy Roger’s Park members have protested PB in Chicago.

Community Participation in Racial Justice Efforts

As we reflected this week on the meaning of Martin Luther King’s example for our work, we took quite a bit of inspiration  from one of the stories shared in the most recent newsletter from our partners at Everyday Democracy that we wanted to share with you. The story of this Virginia town’s struggle to confront racism is a glimpse into what it might look like for our field to deal more with questions of justice in our democracy. You can read the story and see the video below, or find the piece on EvDem’s website here.


EvDem Logo

In 2006, racial tensions rose among Lynchburg, Va., residents as a result of the death of Clarence Beard Jr., a black man who died during a struggle with two white police officers. City leaders looked for a way to help residents grapple with issues of racism and racial equity in their increasingly diverse city. To make progress, they knew they needed to work together to address these racial tensions.

With the support from community, the city initiated the Community Dialogue on Race and Racism. To indicate their commitment to inclusion and systemic change, they recently renamed themselves “Many Voices – One Community” (MVOC). Their efforts have involved more than 2,000 people in dialogues, action forums, and task forces.

Many participants gained a new understanding of how racism and racial equity affect them on a daily basis: “I think what struck me most was…all the different ways that we could evade the issue of racism and not want to acknowledge our own involvement,” one participant commented. “I think it unsettles us in a good way. I think it’s both terrifying and at the same time, welcoming.”

The new understanding and new relationships that have formed continue to generate action. Action teams meet regularly to plan and implement ideas that emerge from the dialogue groups. Plans are in place to expand the program in the faith community, schools, and local businesses. Their efforts have led to:

  • A partnership with the U.S. Census Bureau to educate the public about the census and encourage people to be counted.
  • Improved diversity training in the Lynchburg Police Department, the Criminal Justice Academy, and the City of Lynchburg.
  • Efforts to bring more diversity to the workforce at the police department, and in local businesses and on boards and commissions in the city.
  • The creation of a non-profit organization, Beacon of Hope, that provides support for all students to have access to resources in order to reduce the achievement gap.
  • A Racial Support Group to help resolve institutional racial conflict.

With all of this, racial incidents and disparities have continued in the community. The leaders of MVOC know there is much work still to do.

So, in the fall of 2013, the dedicated MVOC organizers convened Lynchburg’s first Race, Poverty and Social Justice Conference. Plenaries and workshops provided participants with insights and tools for advancing justice in a variety of community arenas including policing, economic development, the arts and health care. In the conference opening, Everyday Democracy director Martha McCoy described a long-term vision of a just Lynchburg, noting “We need each other. We can’t do it alone. We can’t get to the beloved community by ourselves.”

Restorative Justice & Democratic Process in Baltimore

We recently read a great article in the Boston Review that we had to share with the NCDD community. The piece is actually part of a larger series we’ve been following called “Trench Democracy: Participatory Innovation in Unlikely Places” by Dr. Albert Dzur, and features an innovative approach to community conflict that is being lead by Laura Abramson:

Lauren Abramson is the founder of the Community Conferencing Center in Baltimore, an organization that aims to divert people from the criminal justice system before they enter it by providing “a highly participatory community-based process for people to transform their conflicts into cooperation, take collective and personal responsibility for action, and improve their quality of life.” Lauren’s center has helped thousands of people address problems in their communities before they become formally designated as crimes to be handled by the justice system. We talked recently about how communities can handle tensions on their own and what kinds of democratic practices have evolved to facilitate this.

The article continues with a fascinating interview between Albert Dzur and Lauren Abramson in which they explore the process the CCC uses, the relationship between community participation, restorative justice, and criminal justice, as well as other key insights. But first, it begins with a story about how a football league transformed a tense and hostile Baltimore neighborhood dynamic.

We highly recommend that you read the full article and interview below, or find the original post on the Boston Review by clicking here.


The Football League

All was not well on Streeper Street in Southeast Baltimore. Kids played football in the road late into the night, bumping into cars, setting off alarms, even breaking mirrors and windows. Why couldn’t they play in the park just two blocks away? Were they selling drugs in the street rather than just playing football? Tensions between adult residents and the players escalated into arguments, hundreds of calls to the police, and petty retaliations such as putting sugar in gas tanks. Finally, when police interventions didn’t succeed and the conflict threatened to get more serious than minor property damage, a neighborhood organization contacted the Community Conferencing Center to arrange a meeting with those affected.

One of the Center’s facilitators, Misty, canvassed the neighborhood for three weeks, going door-to-door inviting everyone to participate in a conference where they could articulate concerns and contribute to a desirable and workable solution. Remaining neutral, she encouraged attendance by showing them a list of those who had already agreed to participate. In all, forty-four people attended, with a mix of adults and youth.

The conference began with angry comments. Parents defended their children against what they felt was unfair treatment by neighbors. In turn, the adult residents expressed their frustration over the late night noise created by the football games: was this really the best place to play football at night? The children explained that the park two blocks away that the adults thought was much safer than the street was actually fouled by dog waste at one end and inhabited by drug dealers and older bullies at the other—problems that the adults had not heard before. From that point on, the neighbors started brainstorming possible solutions. They shifted focus from what to do about a bunch of noisy young people to how to find a safe place for the neighborhood children to play. Misty asked people how they might put their solutions into practice and in less than half an hour the group had come to an agreement on a list of actions, such as adults volunteering to chaperone kids in the park and kids helping clean up the neighborhood.

The next day, in fact, Don Ferges chaperoned twenty-two kids in the park. By the end of three weeks, the number had grown to sixty-four, and by the end of the summer there was a thriving football league. What started out as a public nuisance warranting police action developed into neighborhood-wide recognition of common interests and action to improve the shared space. The residents had the power to make these changes, but it took a well-structured conference to deliberate and act together.

Albert Dzur: On your website and elsewhere you talk about providing a highly participatory community-based process. Can you say a little bit more about how the community is involved in your work?

Lauren Abramson: We define “community” as the community of people who have been affected by and involved in the conflict or the crime. Everybody who’s involved in or affected by the situation, and their respective supporters, is included. We make the circle as wide as possible. Thus, conferences usually include between ten and forty people. The Streeper Street neighborhood conflict had been going on for two years and forty-four people attended. Conferences are always about engaging the entire community of people affected by whatever’s going on and giving them the power to try to fix it.

AD: When forty-four people gather together do you have certain expectations for participation?

LA: Well, transparency is a principle behind what we do. People always know what they are coming into. And they know, first of all, that this is a meeting for people who are interested in trying to make the situation better. So if they’re not really interested in trying to make the situation better, then the conference is probably not the place for them.

AD: Do you have any people exit at that point?

LA: Not often. People know that when they come, they’re going to sit in a circle with no table and talk about three things. First, they’ll hear what has been going on—what’s happened—and hear it from the people directly involved. Second, everybody in the circle will have a chance to say how they were affected. Third, once everyone has spoken and had a chance to listen, then the group will talk about what can be done to repair the harm and prevent this from happening again.

AD: When you say, “after everyone has spoken,” do you mean the people who are primary to a given conflict or everybody in the room?

LAEverybody in the circle has an equal chance to participate.

AD: And so you brought up the case of forty-four people. All forty-four are in the circle?

LA: Yes.

AD: So if they come into that room they need to be prepared to say something.

LA: They know that they are going to have the opportunity to speak if they wish to.

AD: Have you been in a group where somebody keeps their arms crossed and doesn’t say anything?

LA: The emotional piece of the conference is important. And a lot of times people come so angry and disgusted and terrified that they will sit with their arms crossed and with their backs turned and all sorts of things. Throughout the Community Conference, though, there are many opportunities to speak and to listen. If they don’t want to speak in the initial discussion, when the group starts to come up with an agreement and we still see somebody whose arms are crossed, we’ll say, “Before we fill this out, is there anything else anyone would like to say?” Or we would say to that person, “Is there something you’d like to see happen that would help you feel better about this?” So at a number of points during the conversation, the facilitator gives everybody an opportunity, but we don’t make anybody do anything.

AD: This seems to be as much emotional work as cognitive work. Dialogue is important in restorative justice but reading through your descriptions of the conferences I wonder if something even more basic is involved—namely, proximity: just getting people who wouldn’t normally sit next to each other to do that.

LA: I think that’s a big part of it. That’s the difference between what we do and, say, study circles. Study circles typically engage people in dialogue but participants tend to have similar value systems already. And what I love about this work is that you do get people together who normally would not be sitting in the same room with each other, let alone talking with each other.

AD: And that’s the price of admission to the conference: you’ve got to come into the room and sit next to people you may not like. Have you seen changes in disposition because people come together?

LA: Many times. Hundreds and hundreds of times. Not just because they come together, though. In schools, principals try to have what they call a conference or a meeting and bring together kids and parents and it blows up into a huge melee. We know so many principals who will not bring together families anymore. So I don’t think proximity is the only factor. A well-designed structure is also crucial for good communication.

Conferencing is elegant. There are three questions that the group’s going to talk about. And they can talk in whatever way they want. We don’t go in saying, “You can’t make racist comments,” because if you do that then the person who is racist is never going to get a chance to change. We let the group decide. So once something offensive comes up, the facilitator will say to the participants, there is a request to not say these kinds of things, is this something everyone can agree to?” It lets people be who they are and then lets that group decide for itself the norms for their behavior from this time forward.

Imagine justice that builds a sense of community.

AD: Why do you think it is important for people other than criminal justice professionals to be involved in resolving these issues?

LA: In a participatory democracy it is important for people to make decisions for themselves. And I’m not talking about a representative democracy, either.

It’s like in the seventies when medical researchers made a breakthrough in managing postsurgical pain. They realized that if they gave people this little clicker that let them administer their own morphine, people used less morphine and got more pain relief. Patients knew best what they needed; emotionally and psychologically having control over pain relief was huge.

AD: I love that example from the Streeper Street neighborhood conference. You have said that if you told Don Ferges, “Hey, why don’t you start a football league,” he probably wouldn’t do it!

LA: He would have said, “Get the heck out of here!” Every action has an equal and opposite reaction; people typically don’t like being told what to do, and will react against it. So we’re being inclusive and encouraging collective decision. What we see over and over and over again is that communities get much more creative and lasting solutions when they decide for themselves how to resolve these situations.

AD: This theme of recognizing that people are capable of resolving their own conflicts is really interesting. But in some ways, these are neighborhoods where they are not capable of resolving their own conflicts without the Community Conferencing Center.

LA: That is not quite right. It’s not just about these neighborhoods. It’s not about where you live, how much money you make, what color your skin is. I mean, think about it, we don’t resolve conflicts very well in our workplaces either.

AD: But that’s my point. We don’t have participatory social control. We turn an awful lot of problems over to the criminal justice system.

LA: Well, conferencing recognizes that we all have a larger capacity to resolve complicated conflicts and crimes than we are allowed to. But people also need to have an appropriate structure to do it. I think it was Winston Churchill who said, “We’re shaped by the institutions that govern us.” So if our institutions are top-down—if we need a judge in a black robe telling people how they should be punished—then we’re going to get one set of outcomes. But if we engage people with this alternative structure—in a circle where they acknowledge what happened, share how they’ve been affected, and then decide how to make it better—then we will get a whole different set of outcomes. This could happen in a workplace or in any number of places in our society where we don’t manage conflicts well.

Because urban areas with high concentrations of poverty have more violence than other communities, many assume that the people who live in them are different. And that is not true. We need to look at what structures we offer people in our society to resolve conflict and crime, because they determine the outcomes. The fact that people in highly distressed neighborhoods can negotiate solutions within the structure provided by Community Conferencing only emphasizes the fact that we are all capable of safely and effectively resolving many of our own conflicts. Maybe we could really prove this point if we could get the U.S. Congress to sit in circle and address some of their conflicts!

AD: You’ve been doing this since 1998. Do you feel that in that time the communities you’ve been active in have come to own the process more?

LA: It’s varied. Some neighborhoods have used the conferences consistently. Sometimes people move and attendance drops off. You know. I would say that the Streeper Street neighborhood was significantly changed. Many schools have embraced this, too, and they have significantly changed. But one thing I’ve learned is that this work does not just implement a new program; it changes our culture, which takes a long time and a lot of exposure.

AD: A nagging question about restorative justice programs in the U.S. is whether and how much they have actually impacted the larger system.

LA: I feel that they have. Restorative justice programs bring about reform from both the bottom up and the top down. In Baltimore, our juvenile courts are diverting felony and misdemeanor cases from their system to Community Conferencing. Could they refer more cases than they do? Absolutely. But for them to take a felony case and say, “We think these people can resolve it better through Community Conferencing than through our system,” that’s a significant change. And every year around 1,400 people in Baltimore participate in a Community Conference.

Has it completely changed our criminal justice system? No. But when judges call us and ask us how they can use Community Conferencing more, I know that we are making progress.

AD: That’s what I’m getting at. Do we incarcerate the largest percentage of our citizens of any country in the world? The answer is “yes.” So if that’s your metric of success, then restorative justice hasn’t done a whole lot.

LA: Well, cultural change doesn’t happen overnight. Kay Pranis, who is a leader in this country on restorative justice, says restorative justice is like groundwater. Most people don’t see groundwater but it nourishes a lot of things. Eventually, it’s going to bust through. So has restorative justice fixed everything? No. Is it incrementally making steps toward a tipping point? I would say, most definitely, yes.

It’s really starting to happen in education. A lot of school systems are talking about restorative practices. But it’s going to take a long time to change our cowboy-puritan culture of individuals to begin to look at things as relationships and accountability instead of punishment.

AD: So we are returning to where we started, the importance of community participation.

LA: In our facilitator training, we explain the four main features of participatory democracy, as my colleague David Moore defined them: Participation—inclusion; Equality—that everyone has an equal voice; Deliberation—that everything that is brought up is discussed and not swept under the rug; Non-tyranny—no one is allowed to dominate the conversation. I don’t know if you would agree with those four key points of participatory democracy.

AD: Those sound pretty good. Restorative justice holds that the public ought to own its conflicts, that we can’t give these problems over to professionals or state actors without a moral remainder left over for which we still need to be accountable. A broad swath of the public has a complacent attitude to the criminal justice system.

LA: Because most people affected and involved in a conflict do not get to participate in a court hearing. It is owned by other people and a whole other set of players who are very expensive.

AD:Community conferencing, as an especially participatory form of restorative justice, does attempt to broaden public responsibility for criminal justice.

LA: I think the more people you involve in the justice process the more potential there is for community building. Imagine justice that builds a sense of community. If only two people are involved, the potential for building community is very limited. That’s why we use the process we do. I love the fact that nobody talks on behalf of anybody else. Inclusion has a ripple effect and we include all the ripples.

Find the original article here: www.bostonreview.net/blog/albert-w-dzur-trench-democracy-criminal-justice-interview-lauren-abramson